9 Things Your Pinterest Manager Must Do for Success

If you’re a virtual assistant looking to add Pinterest management as a service, or you’re a business looking to hire someone to manage your Pinterest marketing, you need to know the 9 things a Pinterest Manager must do for a business.

Maybe you’ve hired someone in the past who just pinned randomly with no understanding of your business’ goals.

Maybe you’ve realized as a VA that offering Pinterest services is the next lucrative income stream for you and you love being on Pinterest anyway, so hey - it makes sense.

Either way, read through these key responsibilities to really understand the big picture of Pinterest management. They’ll help you hire more effectively or blow your clients' socks off with your expertise.

9 Things Your Pinterest Manager Must Do Pin 1.png
pin it for later.png

1) Knowledge of Marketing Objectives

Pinterest traffic to your website is only the start of the marketing funnel for your business. If you’re just throwing up Pins and repinning other peoples’ Pins 50x a day - hoping for a numbers game - you’re going to lose.

A Pinterest Manager knows the purpose of each and every Pin for a business profile.

It could be:

  • awareness

  • traffic

  • opt-in or lead magnet

  • sales page

  • product

They should also be keeping an eye on the pages the Pins link to - making sure they’re optimized and have strong CTAs.

Remember, Pinterest will get you the traffic, but it the business website’s job to convert that traffic to leads.

A great Pinterest Manager will collaborate with the business owner to make sure those visitors from Pinterest are getting what they expect.

2) Setting Up Correctly

There are a few key things that absolutely HAVE to happen for a Pinterest business profile and website to work well together.

A Pinterest Manager should guide the client through:

  • confirming their website and other connected accounts

  • installing the Pinterest Tag correctly

  • enabling Rich Pins

While I do not recommend a Pinterest Manager actually work on the client’s website (that can get out of hand real quick), they should be able to help the client with the right instructions from Pinterest and some know-how.

3) Insights and Analytics

Having a successful organic Pinterest strategy starts with a clear picture of the business’ insights and analytics.

One of the first things I do when onboarding with a new client is to have them add me to their Google Analytics. Then I dive in big-time.

I’m looking for trends, traffic from Pinterest specifically, and traffic as a whole. I’m looking at the customer journey on their website. I’m looking for specific Pins that drive traffic and the most visited pages on their site.

Then I dig into Pinterest Insights and look at clicks, engagement rate, Pins from other confirmed accounts (Instagram, YouTube, Etsy), and repins that have done well.

If they’ve already been using Tailwind, I’ll look at their analytics as well.

Basically, any new Pinterest strategy starts with knowing the best places to start (i.e. top landing pages), and inspiration for content that could do well for the client.

4) Research

Any good marketing strategy involves quite a bit of research. For Pinterest, this means keyword research (how the Pins get found in the feeds) and some competitive analysis.

I like to create a spreadsheet for clients that contains “keyword buckets” for their brand and industry in columns. I can refer to these easily and they’re essential for a Pinterest marketing strategy that works with how the Pinterest algorithm functions.

Keywords need to go in the profile’s about section, board titles and descriptions, and pin descriptions. Every single time.

Letting a client auto-post from their website (like Shopify) will not work with Pinterest’s best practices and will be a total waste of time.

Your competitive analysis research should be for eye-catching Pin graphics (for inspiration, not copying), and potential content ideas.

I want to be super clear here - do not copy other people’s stuff. YOU (or your client) will have a unique perspective, brand look, and voice for their own content - use it.

5) Content Curation

A Pinterest strategy that only involves pinning your own stuff is also a mistake.

Pinterest is not just another portfolio or catalog for your business (that’s what your website is for). The Pinterest user goes on Pinterest to get ideas and be inspired, not to shop your catalog.

Your goal as a business is to be seen as a curator of the best ideas and content you think is valuable for your audience.

The best (meaning easiest AND works the best) place to curate that content is in Tailwind Tribes. They’re essentially like Pinterest Group Boards before they got too spammy and market-y.

Learn more about Tailwind Tribes and try Tailwind for free!

6) Custom Graphics

This one is a bit of a personal choice for a Pinterest Manager.

I always prefer that a business have their own graphic designer to create their Pin graphics for my team to use. An in-house designer will have an intimate knowledge of the business’ branding and that is their primary responsibility.

I am clear that my graphic design abilities are hard-won and not a natural talent for me. Yes, I can do them if my client doesn’t have anyone, but I don’t include them as part of my regular monthly services (it’s an extra fee).

I have found that Pin graphics are by far the worst bottleneck for a Pinterest marketing strategy.

If a client isn’t going to have the resources, talent, or time to do them - a good Pinterest Manager will help them figure out what it looks like to get them done well and on time.

If the client (or the client’s graphic designer) is going to do them, a Pinterest manager will help guide them with best practices and examples.

Graphic design challenged? Get the Mega Pin Creators Bundle! You’ll get 60 editable Canva templates of Pin graphics you can use for yourself or a client!

7) Scheduling and Content Calendars

The nature of Pinterest is it takes quite a bit of time to have content get “seeded” (or show up) in the different feeds. My goal is to be pinning seasonal content a full 2 months ahead of time.

For example - this looks like pinning holiday gift guides the beginning of October and back-to-school content late spring.

A Pinterest Manager should help the client get ahead and plan accordingly. Throwing up a Pin for Halloween costume ideas on October 30th is not going to work well.

Remember that most businesses tend to do content marketing last minute - which is fine for Instagram and Facebook. NOT fine for Pinterest.

The #1 tool I use for my Pinterest marketing is Tailwind <<----try it for free!

I require all my clients to have their own Tailwind account for my team to batch and schedule their content monthly.

If you’ve had to do content marketing on any platform for any business (yours included), you know how much easier it is to batch the content with an approved scheduler.

Related Post: How To Batch Your Content With Pinterest + Tailwind

8) Reporting

I’m going to let you in on the thing my clients love the most about working with me…

I do monthly video reporting.

No 30-page pdf with a bunch of polished fluff that they’re never going to read.

A 10-15 minute (longer if they’re also doing Promoted Pins Marketing) video where I screenshare and walk through their Pinterest, Tailwind, and Google Analytics.

I talk about their metrics, what I’m seeing, what that information tells me, and how it informs our strategy and content going forward.

If a Pinterest Manager can’t look at what is happening in analytics and digest the information for the client to be able to use...they what are they even doing?

9) Pinterest Knowledge

Lastly, an awesome Pinterest Manager is going to be on top of changes to Pinterest and best practices.

It’s one of the many reasons I chose to niche into Pinterest management and marketing for my clients.

Related Post: Why Choosing To Niche My Services Was The Best Decision Ever

Since Pinterest turned into a publicly-traded company in 2019, the updates, features, paid marketing capabilities and more have gone into overdrive.

A Pinterest Manager will guide the client through the updates and be excited to try new strategies.


Managing a client’s organic Pinterest marketing strategy does not have to be complicated, but it does have to be thorough and complete. Well, it does if you want it done right.

If you are looking to add Pinterest management services to your business - as a virtual assistant or as a client - you’ll want to keep these 9 things in mind.

Get Some Help with Pinterest

Download the free Pinterest Success Roadmap to get you started with Pinterest marketing and make sure you have everything done right from the beginning.

Ready to up your Pinterest game?

Join the first Pinterest Marketing Membership specifically designed for online entrepreneurs.

All Pinterest PowerUp members receive instant access to our full training library to take their Pinterest for business knowledge to the next level. Plus you get an onboarding call with Cara and community feedback and support.

VIP Pinterest PowerUp members also receive group coaching calls to work through strategies, and extra bonuses like discounts and affiliate access.


Want to take Pinterest off your plate?

Find out more about our Pinterest marketing and management services.

Cara Blog Headshot.png

Hey hey, I'm Cara - the CEO of Chace Digital, a Pinterest marketing agency, and the Founder of Pinterest PowerUp, the first Pinterest marketing membership community designed for entrepreneurs. I love nothing more than seeing those light bulb moments with clients and members when they see how Pinterest builds their businesses... except for maybe a good book and another cup of coffee.

Click the button below to get in touch!



*Yes...this page might contain affiliate links. Please know that I would never, ever recommend anything I haven't used and love. Affiliate links are no extra cost to you and they support my caffeine habit.

PinterestCara Chace